Note to CP Residents: The Board is trying to identify any member who does not have computer access. If you have a neighbor that does not receive information by email or via the internet and they are interested in participating in the Annual Meeting, please notify the Board with information on how to reach these individuals. We would like to accommodate all of our community. This is an unusual year, and we are striving to be as inclusive as we possibly can. We appreciate everyone’s help.

Here are the details for the Annual Meeting:

The Annual Meeting will be held on Sunday, July 19, 2020 via Zoom. A Zoom invitation will be posted on the website as well as sent to you via email if you are on the Newsletter mail list. This posting will be a few days before July 19th.

Here are the details for the meeting on July 19th:

1) July 19th at 10:00 a.m. - 12:30 p.m. – Lisa and another Board member will be stationed at the playground to check in all members of the community to confirm their good standing. Members will then receive their ballots and deliver any proxys for verification. All members who check in must be wearing masks and use social distancing. The check-in station will be equipped with sanitation materials for members to use if needed. The Board recommends checking in earlier rather than later to avoid crowding. If any member cannot leave their home, please contact the Board at www.chemeketapark.org/contact/ ... and a Board member will deliver the ballot to your home.

2) July 19th at 1:00 p.m. – The Annual Meeting will begin and will be hosted via Zoom only. The Zoom invite for the meeting will be sent via the Chemeketa Park website, www.chemeketapark.org, and the Chemeketa Park Newsletter list. It will also be posted on the window of the Clubhouse. The Board encourages all residents who do not belong to the newsletter mail list to go to chemeketapark.org and go to “Subscribe” to sign up. This mail list is confidential and is ONLY used by Chemeketa Park for sharing important information and the newsletter.

3) At the conclusion of meeting, two Board members will be at playground once more to receive the ballots. Filled-in ballots may be dropped into a sealed box. There will also be a station with sanitized pens, to fill out ballots if the member has not done so yet. Again, please abide by the SCC Public Health Shelter-in-Place rules by wearing a mask and using social distancing. Ballots should be filled out for both of the proposals and the list of names you approve for new Board member positions. THIS STATION WILL BE CLOSED EXACTLY 2 HOURS AFTER THE END OF THE MEETING, so please get your votes in immediately following the meeting. If any member cannot leave their home, please contact the Board at www.chemeketapark.org ... and a Board member will pick up the ballot from your home within the 2-hour window.

4) At the conclusion of the voting (2 hours after the meeting), all ballots will be counted, and potential Board members will be listed. The Board will communicate the results back to the community within 24 hours.

IMPORTANT NOTE: Again, if any member is not able to pick up or drop off their ballot, please notify the Board prior to the meeting to arrange for a pick up/drop off at their mailbox or home. Website: www.chemeketapark.org ... or contact Lisa directly at:

408-792-7762
408-221-8563
gdrtax@gmail.com

The next monthly Board Meeting will be held on Thursday, July 9th via Zoom. COME EARLY to this meeting, at 6:30 p.m., so you can hear from two current Board Members, Vincent and Josh, who will talk about the water company, how it works, and why it’s important to volunteer in the community. They will also discuss how residents can assist with projects without being on the Board. This allows projects to be done in a more timely way. If you have thought about joining the Board but have questions, this is the time to ask. What is the commitment? What would I do? What if I don’t know about running a water plant? We hope to see lots of neighbors on Zoom at 6:30 p.m. July 9th!

The annual meeting has been scheduled to take place on July, 19, 2020.

Please see the attached agenda 

2020-07-19-annual-meeting-notice-v2.pdf

After receiving feedback from several members of the Chemeketa Community, through multiple mediums, the Board recognizes that there is a concern regarding holding our annual meeting during the new Shelter in Place Order that takes effect on June 5th. 

To that regard the Board has elected to defer the Annual Member’s Meeting that was originally scheduled for 1:00 p.m. on June 7th to a date and time that will be determined later. 

We welcome all members of the Community to attend the virtual monthly meeting scheduled for June 11th where we will be discussing the annual meeting in more detail. A zoom invite with the June 11th meeting instructions will be sent to the community via our standard communication venues (NextDoor, email, website, etc.). These are trying times for all, and the safety of all members of the Community is the number one priority of the Board. Please continue to care for one another and show the mountain sense of community that we all treasure! 

March 6th to May 15th:
The project was under a tactical pause due to the County Health Officer’s shelter in place orders related to COVID19. Completion of the fuel break will resume under the essential services exceptions in the order. The time elapsed has allowed for health and safety planning for the many crews conducting the work. All state and county guidelines will be adhered to as work resumes.

Work Plan for Wednesday, May 20th through Friday, May 22nd:
There will be SOUTHBOUND lane closures Wednesday to Thursday, 9:00AM to 4:00PM, vegetation removal work will occur from Bear Creek Road to Hillside Road. Friday, May 22nd the southbound lane closure will be from the Cats Restaurant to Bear Creek Road. Erosion control measures will also be implemented on the slopes following the brush removal.

Impacts:
*Over the next few weeks, crews will be working along SR-17 and in adjacent communities. Traffic in the project area will be intermittently impacted so please plan for extended travel times during lane closures. If possible, please plan your SR-17 trips before 9:00AM and after 4:00PM.

*Rain will cancel lane closures though work may continue in adjacent areas.

*The project team is working to minimize traffic impacts and will provide weekly updates to residents and highway drivers. Stay informed of delays and alternate routes.

*Check project statue and sign up for weekly updates on Firesafe17.com. Traffic information can also be found on 511.org.

February 23 – February 28 (Week 27)

There was a lane closure on Monday, 24th, in the SOUTHBOUND direction from Redwood Estates to Summit Road, between the hours of 9am-3pm: Hydromulching for erosion control occurred during the lane closure. There were no lane closures from Tuesday to Friday this week. Roadside vegetation cleanup continued around Moody Gulch near mile marker 3.4 down to Bear Creek. Crews cleared and stacked brush. Brush removal will occur under next lane closure.

In the NORTHBOUND direction there was some tree work being done off Idyllwild Road.

Upcoming work Monday, March 2nd – March 6th (Week 28):

There will be SOUTHBOUND lane closures Monday through Friday, from 9am-3pm, from Bear Creek Road to Brush Road. Vegetation removal work will include heavy equipment within the lane closure area and crews working on the slopes. Erosion control measures will be implemented following the brush removal.

Impacts:

• Over the next several months, crews will be working along SR-17 and in adjacent communities. Traffic in the project area will be intermittently impacted so please plan for extended travel times during lane closures. If possible, please plan your SR-17 trips before 9:00AM and after 3:00PM.
• Rain will cancel lane closures though work may continue in adjacent areas.

• The project team is working to minimize traffic impacts and will provide weekly updates to residents and highway drivers. Stay informed of delays and alternate routes.
• Check project status and sign up for weekly updates on Firesafe17.com. Traffic information can also be found on 511.org.
• In addition to electronic media, several physical locations have SR-17 Shaded Fuel Break info flyers posted: Redwood Estates Pavilion, Redwood Estates Post Office, Redwood Estates Store, Chemeketa Park, and Summit Store.