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Annual Meeting Results

The following are the results of the Annual Meeting election held today, July 19th. Thank you to all of our community members who participated in discussions and voting.

  • Proposal #1 (Set the base monthly assessment at $165 per connection): Yes (34), No (28)
  • Proposal #2: (Approve update to the Bylaws regarding annual meetings): Yes (63), No (0)
  • Vincent M. (60)
  • Don N. (56)
  • Sue L. (52)

Chemeketa July 2020 Annual Membership Meeting

1) 10:30 a.m. - 12:30 p.m
Lisa and another Board member will be stationed at the playground to check in all members of the community to confirm their good standing. Members will then receive their ballots and deliver any proxys for verification. All members who check in must be wearing masks and use social distancing. The check-in station will be equipped with sanitation materials for members to use if needed. The Board recommends checking in earlier rather than later to avoid crowding. If any member cannot leave their home, please contact the Board at https://chemeketapark.org/contact/ and a Board member will deliver the ballot to your home.

2) 1:00 p.m
The Membership Meeting presentation will begin and will be hosted via Zoom only.

Join Zoom Meeting

https://us02web.zoom.us/j/85166003221?pwd=QU91cTBVWU9hYUVSWi94YzFFcVF0QT09

Dial-in number: +1 669 900 6833 US (San Jose)
Meeting ID: 851 6600 3221
Password: 139177

Zoom Link

3) At the conclusion of the meeting
Two Board members will be at playground once more to receive the ballots. Filled-in ballots may be dropped into a sealed box. There will also be a station with sanitized pens, to fill out ballots if the member has not done so yet. Again, please abide by the SCC Public Health Shelter-in-Place rules by wearing a mask and using social distancing. Ballots should be filled out for both of the proposals and the list of names you approve for new Board member positions. THIS STATION WILL BE CLOSED EXACTLY 2 HOURS AFTER THE END OF THE MEETING, so please get your votes in immediately following the meeting. The Board will communicate the results of ballots and Board members back to the community within 24 hours.

AGENDA

  1. Welcome / Introductions / Agenda
  2. Multi-year Capital Improvement Plan
  3. 2019/20 Accomplishments and Plans for 2020/21
    1. Water
    2. Roads
    3. Fire Safety
    4. Community
  4. 2019/20 Income and Expenses and 2020/21 Budget
    1. Income and Expenses
    2. Budget
    3. Status of Special Assessments
  5. Voting and Elections
    1. Set the base monthly assessment at $165 per connection
    2. Approve update to the Bylaws regarding annual meetings
    3. Election of 3 board members and 2 alternates
  6. Adjourn

Annual Meeting Notice

The Annual Meeting will be held THIS Sunday, July 19, 2020 beginning at 1:00 p.m. via Zoom. A Zoom invitation will be posted on the Chemeketa Park website as well as sent to you via email if you are on the Newsletter mail list. The Board encourages all residents who do not belong to the newsletter mail list to subscribe now. This is our main channel of communication for important information and the newsletter. This mail list is confidential and is ONLY used by Chemeketa Park.

Here are the details for the meeting on July 19th:

  • 1) July 19th at 10:30 a.m. - 12:30 p.m. – Lisa and Dana will be stationed at the playground to check in all members of the community to confirm their good standing. Members will then receive their ballots and deliver any proxys for verification. All members who check in must be wearing masks and use social distancing. The check-in station will be equipped with sanitation materials for members to use if needed. The Board recommends checking in earlier rather than later to avoid crowding. If any member cannot leave their home, please contact the Board at www.chemeketapark.org/contact/ and a Board member will deliver the ballot to your home.
  • 2) July 19th at 1:00 p.m. – The Annual Meeting will begin and will be hosted via Zoom only. The Zoom invite for the meeting will be sent via the Chemeketa Park website, www.chemeketapark.org , and the Chemeketa Park Newsletter list. It will also be posted on the window of the Clubhouse. If you are not on the Newsletter mail list, please see above for the link.
  • 3) At the conclusion of meeting, two Board members will be at playground once more to receive the ballots. Filled-in ballots may be dropped into a sealed box. There will also be a station with sanitized pens, to fill out ballots if the member has not done so yet. Again, please abide by the SCC Public Health Orders by wearing a mask and using social distancing. Ballots should be filled out for both of the proposals and the list of names you approve for new Board member positions. THIS STATION WILL BE CLOSED EXACTLY 2 HOURS AFTER THE END OF THE MEETING, so please get your votes in immediately following the meeting. If any member cannot leave their home, please contact the Board at www.chemeketapark.org/contact/ and a Board member will pick up the ballot from your home within the 2-hour window. The Board will communicate the results of ballots and Board members back to the community within 24 hours.

IMPORTANT NOTE: Again, if any member is not able to pick up or drop off their ballot, please notify the Board prior to the meeting to arrange for a pick up/drop off at their home. Website: www.chemeketapark.org/contact/ or contact Lisa directly at: 408-221-8563 or via email at: gdrtax@gmail.com

CHEMEKETA PARK ANNUAL MEETING Information and Preparation July 19, 2020

Note to CP Residents: The Board is trying to identify any member who does not have computer access. If you have a neighbor that does not receive information by email or via the internet and they are interested in participating in the Annual Meeting, please notify the Board with information on how to reach these individuals. We would like to accommodate all of our community. This is an unusual year, and we are striving to be as inclusive as we possibly can. We appreciate everyone’s help.

Here are the details for the Annual Meeting:

The Annual Meeting will be held on Sunday, July 19, 2020 via Zoom. A Zoom invitation will be posted on the website as well as sent to you via email if you are on the Newsletter mail list. This posting will be a few days before July 19th.

Here are the details for the meeting on July 19th:

1) July 19th at 10:00 a.m. - 12:30 p.m. – Lisa and another Board member will be stationed at the playground to check in all members of the community to confirm their good standing. Members will then receive their ballots and deliver any proxys for verification. All members who check in must be wearing masks and use social distancing. The check-in station will be equipped with sanitation materials for members to use if needed. The Board recommends checking in earlier rather than later to avoid crowding. If any member cannot leave their home, please contact the Board at www.chemeketapark.org/contact/ ... and a Board member will deliver the ballot to your home.

2) July 19th at 1:00 p.m. – The Annual Meeting will begin and will be hosted via Zoom only. The Zoom invite for the meeting will be sent via the Chemeketa Park website, www.chemeketapark.org, and the Chemeketa Park Newsletter list. It will also be posted on the window of the Clubhouse. The Board encourages all residents who do not belong to the newsletter mail list to go to chemeketapark.org and go to “Subscribe” to sign up. This mail list is confidential and is ONLY used by Chemeketa Park for sharing important information and the newsletter.

3) At the conclusion of meeting, two Board members will be at playground once more to receive the ballots. Filled-in ballots may be dropped into a sealed box. There will also be a station with sanitized pens, to fill out ballots if the member has not done so yet. Again, please abide by the SCC Public Health Shelter-in-Place rules by wearing a mask and using social distancing. Ballots should be filled out for both of the proposals and the list of names you approve for new Board member positions. THIS STATION WILL BE CLOSED EXACTLY 2 HOURS AFTER THE END OF THE MEETING, so please get your votes in immediately following the meeting. If any member cannot leave their home, please contact the Board at www.chemeketapark.org ... and a Board member will pick up the ballot from your home within the 2-hour window.

4) At the conclusion of the voting (2 hours after the meeting), all ballots will be counted, and potential Board members will be listed. The Board will communicate the results back to the community within 24 hours.

IMPORTANT NOTE: Again, if any member is not able to pick up or drop off their ballot, please notify the Board prior to the meeting to arrange for a pick up/drop off at their mailbox or home. Website: www.chemeketapark.org ... or contact Lisa directly at:

408-792-7762
408-221-8563
gdrtax@gmail.com

The next monthly Board Meeting will be held on Thursday, July 9th via Zoom. COME EARLY to this meeting, at 6:30 p.m., so you can hear from two current Board Members, Vincent and Josh, who will talk about the water company, how it works, and why it’s important to volunteer in the community. They will also discuss how residents can assist with projects without being on the Board. This allows projects to be done in a more timely way. If you have thought about joining the Board but have questions, this is the time to ask. What is the commitment? What would I do? What if I don’t know about running a water plant? We hope to see lots of neighbors on Zoom at 6:30 p.m. July 9th!

2020 Annual Meeting Notice

The annual meeting has been scheduled to take place on July, 19, 2020.

Please see the attached agenda 

2020-07-19-annual-meeting-notice-v2.pdf