Board of Directors Meeting Thursday, July 11, 2024
7 p.m. at the Clubhouse

To join the video meeting, click the Google Meet URL:
To join the meeting by phone, dial (US) +1 513-713-1456 PIN: 165 361 240# --------

If you have any comments or questions, please contact the Board of Directors by email.

In preparation for the meeting, the following information has been provided to the board of directors and available for the community members: July 2024 Agenda Prep and Background.

Click the link to view the Agenda. I. Call to Order Erik 7:00 p.m.

II. Review and Adopt June 2 (Annual Meeting) & June 13 Minutes Board 7:10 p.m.

III. Public Comment 7:15 p.m.

IV. Proposal to move the monthly meetings to 3rd Thursdays Board 7:25 p.m.

Proposal to consider purchasing two vacant parcels near 17550 Comanche Trl Board 7:30 p.m.

V. Water Report
a. Reports & Updates on waterboy repair and suspected leak Miles 7:35 p.m.

b. Updates: CP Water Storage and Drought Relief Project Status i. Main Jody 7:45 p.m.
ii. Financial George 7:55 p.m.

c. Update: Meters Jody 8:05 p.m.

d. Assessments, Fees and Schedules Board 8:10 p.m. VI. Financial Report

  1. Propose to Approve Annual budget (high priority) Geri 8:15 p.m.
  2. Status of Financials & Billing Kirk 8:25 p.m.

    Determine how and who will communicate with community about new

billing options Kirk 8:35 p.m.

c. Capital Improvement Plan for 2024/25
Set plan for a special meeting to focus on CIP priorities Board 8:45 p.m.

  1. Insurance Renewal - Propose Additional Coverage Geri 8:50 p.m.
  2. Selection of CPA for Tax Returns & Financial Audit/Review Board 8:55


f. Update: Clubhouse Trash Pick up Geri & Dave S. 9 p.m. VII. Fire Safety

a. Update: Firewise program Jody 9:05 p.m. VIII. Roads

a. Apache bridge closure Teus 9:10 p.m. IX. Playground / Clubhouse / Community

a. Update: Clubhouse projects: Siding Teus 9:15 p.m.

b. Clubhouse rental process
Review and approve the draft rental processspecifically deposit handling

David S. 9:20 p.m.

c. Website access and updating 9:25 p.m.

Access/Editing update and decision on who should be the primary/secondary contacts for updates/changes. David S. 9:30 p.m.

d. Dumpster Weekend date selection and process

Decide if and is so when to conduct this event, plus who is point of contact and not to exceed (NTE) funding. David S. 9:35 p.m.

X. Adjourn Board 9:40 p.m.