Hi all,

We're excited to invite you to the CPMWC Capital Improvement Planning meeting on July 25th, 7 pm, at the clubhouse. This meeting is a key opportunity for us to work together and make important decisions about the future of our community.

All community members are welcome to attend and participate. This is an out-of-chair, live, and in-person activity. There will not be a virtual option for this meeting.

The objective is to finalize the capital improvement plan and agree on the project priorities for this year, plus the tentative plan for projects over the next five years. This will allow us to be better prepared financially to address the community’s growing needs.

Our decisions will shape the future of our community. We are deciding on how to spend or save the available money for projects that will maintain or improve the Chemeketa Park’s infrastructure assets and systems.


The process is simple:

1. Brainstorm and document potential projects for the water system, roads, and community areas. Please bring your ideas or suggestions to the meeting. This will help us get started quickly and prevent us from missing anything important.

2. List each project and rough estimate of cost on individual 3x5 cards. I will bring the blank cards and Sharpies to the meeting.

3. As a group, silently - without talking will be most difficult yet essential - organize the cards/projects in time order. The idea is to build a consensus on when to address each project from this year to the future - essentially in order of doable and importance.

4. Discuss and list current projects that are in the works and their expected costs, such as the clubhouse siding project or the Los Gatos Creek water system equipment removal. Starting with the current available funds for CIP projects, subtract the currently active projects' expected costs to determine the remaining available funds.

4. The second most challenging part is discussing and adjusting the project order, considering the funds available and noting which ones we need to start setting aside funds and the tentative year when to do the project. For example, for the water meter project, we know we need roughly $120k by 2030, so setting aside $20k per year will allow us to meet the funding necessary to have all the meters installed by the deadline imposed by the state.

5. Agree on the plan, document the plan, and share it with the community.

6. At the next monthly board meeting, we need to initiate the projects planned for this fiscal year.



Any questions, let me know.

cheers,

Fred
fred.bd@cpmwc.org