Chemeketa Park

Board of Directors Meeting Thursday, July 11, 2024
7 p.m. at the Clubhouse

To join the video meeting, click the Google Meet URL: http://meet.google.com/tjr-ttw...
To join the meeting by phone, dial (US) +1 513-713-1456 PIN: 165 361 240# --------

If you have any comments or questions, please contact the Board of Directors by email.

In preparation for the meeting, the following information has been provided to the board of directors and available for the community members: July 2024 Agenda Prep and Background.

Click the link to view the Agenda. I. Call to Order Erik 7:00 p.m.

II. Review and Adopt June 2 (Annual Meeting) & June 13 Minutes Board 7:10 p.m.

III. Public Comment 7:15 p.m.

IV. Proposal to move the monthly meetings to 3rd Thursdays Board 7:25 p.m.

Proposal to consider purchasing two vacant parcels near 17550 Comanche Trl Board 7:30 p.m.

V. Water Report
a. Reports & Updates on waterboy repair and suspected leak Miles 7:35 p.m.

b. Updates: CP Water Storage and Drought Relief Project Status i. Main Jody 7:45 p.m.
ii. Financial George 7:55 p.m.

c. Update: Meters Jody 8:05 p.m.

d. Assessments, Fees and Schedules Board 8:10 p.m. VI. Financial Report

1. Propose to Approve Annual budget (high priority) Geri 8:15 p.m.
2. Status of Financials & Billing Kirk 8:25 p.m.

   Determine how and who will communicate with community about new

billing options Kirk 8:35 p.m.

c. Capital Improvement Plan for 2024/25
Set plan for a special meeting to focus on CIP priorities Board 8:45 p.m.

1. Insurance Renewal - Propose Additional Coverage Geri 8:50 p.m.
2. Selection of CPA for Tax Returns & Financial Audit/Review Board 8:55

p.m.

f. Update: Clubhouse Trash Pick up Geri & Dave S. 9 p.m. VII. Fire Safety

a. Update: Firewise program Jody 9:05 p.m. VIII. Roads

a. Apache bridge closure Teus 9:10 p.m. IX. Playground / Clubhouse / Community

a. Update: Clubhouse projects: Siding Teus 9:15 p.m.

b. Clubhouse rental process
Review and approve the draft rental processspecifically deposit handling

David S. 9:20 p.m.

c. Website access and updating 9:25 p.m.

Access/Editing update and decision on who should be the primary/secondary contacts for updates/changes. David S. 9:30 p.m.

d. Dumpster Weekend date selection and process

Decide if and is so when to conduct this event, plus who is point of contact and not to exceed (NTE) funding. David S. 9:35 p.m.

X. Adjourn Board 9:40 p.m.

To: Chemeketa Park Residents - UPDATED

Chemeketa Firewise Advisory

Due to the extended heat wave and increased wildfire fire danger, your Chemeketa Firewise Group wants to remind everyone to be vigilant about fire safety in our community.

The Fire Danger level is currently Extreme and most likely will remain that way through at least the next week or so.

Remember that the higher Fire Danger levels will last throughout the summer and into early fall. The change in Fire Danger is due to the high temperatures and low humidity levels. Light, flashy fuels are easily ignited under the current conditions because of low fuel moisture content.

Due to the high risk of accidental fire ignition, please do all potential spark-inducing activities before 1000 AM or later in the evening when temperatures are lower and fuel moisture content improves with cooler temps. Also, a charged hose line shouldbe available during any such activities.

We are also approaching a long Fourth of July weekend, so please do not use fireworks here in the Santa Cruz Mountains. The results could be catastrophic.

If you have any additional questions regarding HIZ Assessments, Home Hardening, and Defensible Space activities, please check out the Cal Fire, Santa Clara County Fire Department, or the Santa Clara County Fire Safe websites at:

https://www.fire.ca.gov/

https://www.sccfd.org/

https://sccfiresafe.org/

Chemeketa Firewise offers HIZ (Home Ignition Zone Assessments) to help you understand your property's needs to help harden your home from the spread of a wildfire in or near our community. You can find most of Chemeketa Park's and other important information at https://www.chemeketapark.org/.

Be Firewise and fire-safe always.

Your friendly Chemeketa Firewise Group

Chemeketa Park Residents

REPAIRS TO OUR WATER TREATMENT EQUIPMENT ARE NOW COMPLETE

Repairs at the CPMWC water treatment facility were carried out by Cypress Water Services on Monday of this week and the system was put back into service on Tuesday. Our storage tanks have been filling since then and are now at normal levels.

The water restrictions posted earlier this week are hereby lifted but we ask that all residents continue to conserve water, as is normal for this time of year.

Our recent challenge in maintaining tank levels was suspected to be due to a leak, either in the distribution infrastructure or in our private homes. However, no leaks have been discovered yet. Please stay alert for potential water leakage sources in your home and on your property.

Thank you,

Chemeketa Park Mutual Water Company and Cypress Water Services

Board of Directors Meeting Agenda

June 13, 2024 7:00 p.m. @ Clubhouse and Google Meet Video Call link @ Google Meet

1. Call to Order Erik 7:00 p.m.
2. Review and Adopt May 9 Minutes Board 7:10 p.m.
3. Public Comment 7:15 p.m.
4. Election of Board Officers & Transition Plan Board 7:25 p.m.
5. Water Report
   1. CP Water Storage and Drought Relief Project Status
      1. Main Update Jody 7:40 p.m.
      2. Financial Update George 7:50 p.m.
   2. Meters Update Jody 8:00 p.m.
6. Financial Report
   1. Status of Financials & Billing Kirk 8:10 p.m.
   2. Capital Improvement Plan for 2024/25 Board 8:20 p.m.
   3. Budget Planning for 2024/25 Board 8:30 p.m.
   4. Insurance Renewal, Landscape Contract, Dumpsters Geri 8:40 p.m.
7. Fire Safety
   1. Firewise program update Jody 8:50 p.m.
8. Roads
   1. Road projects: Roads and Cracks Sealing Geri 9:00 p.m.
9. Playground / Clubhouse / Community
   1. Clubhouse projects: Siding Teus 9:10 p.m.

Adjourn Board 9:20 p.m.

The Annual Board Meeting for Chemeketa Park Mutual Water Company is

THIS SUNDAY,  June 2nd  at 1:00 p.m.

Meeting will be held at the Clubhouse, or you can connect online (see below for link).

Members must be in good standing either to vote or to assign a proxy.  Signed proxies may be presented to the Board Secretary at the meeting.

To view the meeting online:

CPMWC Annual Community Meeting

Sunday, June 2, 1:00-3:00 pm

Time Zone: America/Los Angeles

Google Meet joining info

Video call link: https://meet.google.com/xxe-rwbc-ugn

Or dial: (US) +1 413-438-3841 PIN: 679 848 299#

More phone numbers: https://tel.meet/xxe-rwbc-ugn?pin=9994755496756

See you  there...