Chemeketa Park

Hi all,

We're excited to invite you to the CPMWC Capital Improvement Planning meeting on July 25th, 7 pm, at the clubhouse. This meeting is a key opportunity for us to work together and make important decisions about the future of our community.

All community members are welcome to attend and participate. This is an out-of-chair, live, and in-person activity. There will not be a virtual option for this meeting.

The objective is to finalize the capital improvement plan and agree on the project priorities for this year, plus the tentative plan for projects over the next five years. This will allow us to be better prepared financially to address the community’s growing needs.

Our decisions will shape the future of our community. We are deciding on how to spend or save the available money for projects that will maintain or improve the Chemeketa Park’s infrastructure assets and systems.


The process is simple:

1. Brainstorm and document potential projects for the water system, roads, and community areas. Please bring your ideas or suggestions to the meeting. This will help us get started quickly and prevent us from missing anything important.

2. List each project and rough estimate of cost on individual 3x5 cards. I will bring the blank cards and Sharpies to the meeting.

3. As a group, silently - without talking will be most difficult yet essential - organize the cards/projects in time order. The idea is to build a consensus on when to address each project from this year to the future - essentially in order of doable and importance.

4. Discuss and list current projects that are in the works and their expected costs, such as the clubhouse siding project or the Los Gatos Creek water system equipment removal. Starting with the current available funds for CIP projects, subtract the currently active projects' expected costs to determine the remaining available funds.

4. The second most challenging part is discussing and adjusting the project order, considering the funds available and noting which ones we need to start setting aside funds and the tentative year when to do the project. For example, for the water meter project, we know we need roughly $120k by 2030, so setting aside $20k per year will allow us to meet the funding necessary to have all the meters installed by the deadline imposed by the state.

5. Agree on the plan, document the plan, and share it with the community.

6. At the next monthly board meeting, we need to initiate the projects planned for this fiscal year.



Any questions, let me know.

cheers,

Fred
fred.bd@cpmwc.org

Board of Directors Meeting Thursday, July 11, 2024
7 p.m. at the Clubhouse

To join the video meeting, click the Google Meet URL: http://meet.google.com/tjr-ttw...
To join the meeting by phone, dial (US) +1 513-713-1456 PIN: 165 361 240# --------

If you have any comments or questions, please contact the Board of Directors by email.

In preparation for the meeting, the following information has been provided to the board of directors and available for the community members: July 2024 Agenda Prep and Background.

Click the link to view the Agenda. I. Call to Order Erik 7:00 p.m.

II. Review and Adopt June 2 (Annual Meeting) & June 13 Minutes Board 7:10 p.m.

III. Public Comment 7:15 p.m.

IV. Proposal to move the monthly meetings to 3rd Thursdays Board 7:25 p.m.

Proposal to consider purchasing two vacant parcels near 17550 Comanche Trl Board 7:30 p.m.

V. Water Report
a. Reports & Updates on waterboy repair and suspected leak Miles 7:35 p.m.

b. Updates: CP Water Storage and Drought Relief Project Status i. Main Jody 7:45 p.m.
ii. Financial George 7:55 p.m.

c. Update: Meters Jody 8:05 p.m.

d. Assessments, Fees and Schedules Board 8:10 p.m. VI. Financial Report

1. Propose to Approve Annual budget (high priority) Geri 8:15 p.m.
2. Status of Financials & Billing Kirk 8:25 p.m.

   Determine how and who will communicate with community about new

billing options Kirk 8:35 p.m.

c. Capital Improvement Plan for 2024/25
Set plan for a special meeting to focus on CIP priorities Board 8:45 p.m.

1. Insurance Renewal - Propose Additional Coverage Geri 8:50 p.m.
2. Selection of CPA for Tax Returns & Financial Audit/Review Board 8:55

p.m.

f. Update: Clubhouse Trash Pick up Geri & Dave S. 9 p.m. VII. Fire Safety

a. Update: Firewise program Jody 9:05 p.m. VIII. Roads

a. Apache bridge closure Teus 9:10 p.m. IX. Playground / Clubhouse / Community

a. Update: Clubhouse projects: Siding Teus 9:15 p.m.

b. Clubhouse rental process
Review and approve the draft rental processspecifically deposit handling

David S. 9:20 p.m.

c. Website access and updating 9:25 p.m.

Access/Editing update and decision on who should be the primary/secondary contacts for updates/changes. David S. 9:30 p.m.

d. Dumpster Weekend date selection and process

Decide if and is so when to conduct this event, plus who is point of contact and not to exceed (NTE) funding. David S. 9:35 p.m.

X. Adjourn Board 9:40 p.m.

To: Chemeketa Park Residents - UPDATED

Chemeketa Firewise Advisory

Due to the extended heat wave and increased wildfire fire danger, your Chemeketa Firewise Group wants to remind everyone to be vigilant about fire safety in our community.

The Fire Danger level is currently Extreme and most likely will remain that way through at least the next week or so.

Remember that the higher Fire Danger levels will last throughout the summer and into early fall. The change in Fire Danger is due to the high temperatures and low humidity levels. Light, flashy fuels are easily ignited under the current conditions because of low fuel moisture content.

Due to the high risk of accidental fire ignition, please do all potential spark-inducing activities before 1000 AM or later in the evening when temperatures are lower and fuel moisture content improves with cooler temps. Also, a charged hose line shouldbe available during any such activities.

We are also approaching a long Fourth of July weekend, so please do not use fireworks here in the Santa Cruz Mountains. The results could be catastrophic.

If you have any additional questions regarding HIZ Assessments, Home Hardening, and Defensible Space activities, please check out the Cal Fire, Santa Clara County Fire Department, or the Santa Clara County Fire Safe websites at:

https://www.fire.ca.gov/

https://www.sccfd.org/

https://sccfiresafe.org/

Chemeketa Firewise offers HIZ (Home Ignition Zone Assessments) to help you understand your property's needs to help harden your home from the spread of a wildfire in or near our community. You can find most of Chemeketa Park's and other important information at https://www.chemeketapark.org/.

Be Firewise and fire-safe always.

Your friendly Chemeketa Firewise Group

Chemeketa Park Residents

REPAIRS TO OUR WATER TREATMENT EQUIPMENT ARE NOW COMPLETE

Repairs at the CPMWC water treatment facility were carried out by Cypress Water Services on Monday of this week and the system was put back into service on Tuesday. Our storage tanks have been filling since then and are now at normal levels.

The water restrictions posted earlier this week are hereby lifted but we ask that all residents continue to conserve water, as is normal for this time of year.

Our recent challenge in maintaining tank levels was suspected to be due to a leak, either in the distribution infrastructure or in our private homes. However, no leaks have been discovered yet. Please stay alert for potential water leakage sources in your home and on your property.

Thank you,

Chemeketa Park Mutual Water Company and Cypress Water Services

Board of Directors Meeting Agenda

June 13, 2024 7:00 p.m. @ Clubhouse and Google Meet Video Call link @ Google Meet

1. Call to Order Erik 7:00 p.m.
2. Review and Adopt May 9 Minutes Board 7:10 p.m.
3. Public Comment 7:15 p.m.
4. Election of Board Officers & Transition Plan Board 7:25 p.m.
5. Water Report
   1. CP Water Storage and Drought Relief Project Status
      1. Main Update Jody 7:40 p.m.
      2. Financial Update George 7:50 p.m.
   2. Meters Update Jody 8:00 p.m.
6. Financial Report
   1. Status of Financials & Billing Kirk 8:10 p.m.
   2. Capital Improvement Plan for 2024/25 Board 8:20 p.m.
   3. Budget Planning for 2024/25 Board 8:30 p.m.
   4. Insurance Renewal, Landscape Contract, Dumpsters Geri 8:40 p.m.
7. Fire Safety
   1. Firewise program update Jody 8:50 p.m.
8. Roads
   1. Road projects: Roads and Cracks Sealing Geri 9:00 p.m.
9. Playground / Clubhouse / Community
   1. Clubhouse projects: Siding Teus 9:10 p.m.

Adjourn Board 9:20 p.m.